Privacy policy

Last updated: 10 November 2026

After Hours ("we", "us", "our") is committed to protecting your personal data and respecting your privacy. This policy explains what information we collect through this website, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.

After Hours is a not-for-profit project. The data controller is Zosia Matuszczyk, project lead of After Hours.

If you have any questions about this policy or how we handle your data, please contact us at [email protected].

What data we collect

We collect personal data in the following ways:

• "Keep me posted" form: your email address and/or LinkedIn profile, whichever you choose to give us, your agreement to be contacted, and anything else you choose to tell us.
• Speaker form: your name, email address, your talk idea, information about you and your work, and any links you choose to share.
• Emails to us: your email address and anything you choose to include in your message.

We do not intentionally collect special category data (such as information about your health, mental health, religious beliefs, or other sensitive matters). Please do not include sensitive personal details in our forms or in emails to us.

When you visit the site, our hosting provider may automatically process limited technical data, such as your IP address, in its server logs in order to deliver the site securely and reliably. This website also loads its fonts from Google Fonts, so Google receives your IP address and basic technical information such as your browser type.

Why we collect it and our legal basis

• To keep you posted: when you ask us to, we use your details to tell you about our first night and our future events. Our legal basis is consent (Article 6(1)(a) UK GDPR). You can withdraw your consent at any time by contacting us, with no effect on the lawfulness of processing before withdrawal.
• To consider talk ideas: when you send us an idea for a talk, we use your information to assess it and get back to you. Our legal basis is legitimate interests (Article 6(1)(f) UK GDPR): it is in our interest to find speakers and reply to them.
• To respond to enquiries: when you email us, we use your information to reply. Our legal basis is legitimate interests (Article 6(1)(f) UK GDPR): it is in our interest that we can reply to you.
• To deliver the website itself: to serve pages and fonts and keep the site secure and working. Our legal basis is legitimate interests (Article 6(1)(f) UK GDPR): we have an interest in maintaining site security and functionality and preventing misuse.

Cookies

We do not set any cookies on this website, and we do not use any advertising technology on it. We do not use cookies for website analytics. We do not track how visitors move around this site.

Our forms open on a Google website, where Google's own cookies and privacy terms apply. If we introduce anything in future that requires your consent, we will update this policy and ask you before it is used.

How your data is stored

Our forms are provided by Google Forms. When you submit a form, your answers are stored in our Google account. If you email us, your message is stored in our Google email account. Only members of the After Hours organising team who need your details can access them.

Google's privacy information is available in the Google Privacy Policy.

International transfers

Some of the providers we use are based outside the UK, so using this website may involve a transfer of your personal data overseas.

• Google operates internationally and may process data in the United States and other countries. Where this involves a transfer of your data outside the UK, it is subject to Google's own data protection terms.
• Cloudflare, which hosts this website, is based in the United States. Its privacy information is available in the Cloudflare Privacy Policy.

How long we keep your data

• "Keep me posted" details: retained until you ask us to remove them.
• Talk ideas: retained for 12 months from the date of submission, unless you go on to speak at one of our events.
• Email enquiries: retained for 12 months from the date we receive them.

Who we share your data with

We do not sell, rent or share your personal data with third parties for marketing purposes.

Your data is shared only with the providers that help us run this website and respond to you:

• Google, for our forms, email and website fonts.
• Cloudflare, as our website hosting provider and to route emails sent to our address.

If you give us your LinkedIn profile, we may view it or contact you through LinkedIn, where LinkedIn's own privacy policy applies.

Your rights

Under UK GDPR, you have the right to:

• Access: request a copy of the personal data we hold about you.
• Rectification: ask us to correct inaccurate or incomplete data.
• Erasure: ask us to delete your personal data.
• Restriction: ask us to restrict how we use your data.
• Object: object to our use of your data where we rely on legitimate interests.
• Data portability: where we process your data by automated means on the basis of your consent, ask us to provide it to you in a structured, commonly used, machine-readable format, or to transfer it to another provider where technically feasible.
• Withdraw consent: if you asked us to keep you posted, you can ask us to stop at any time.

To exercise any of these rights, please contact us at [email protected].

We will respond within one month of receiving your request. We may extend this by up to two further months where a request is complex or where we receive a number of requests, and we will let you know if that happens.

If you have a concern about how we handle your data, we would appreciate the chance to address it first, so please contact us at [email protected]. We will acknowledge your complaint within 30 days of receipt, investigate and respond to you without undue delay and keep you informed of progress.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your data appropriately: www.ico.org.uk/concerns or call 0303 123 1113.

Young people's data

Our events take place in pubs, and this website is intended for adults. If you are under 18, please do not send us your details through our forms.

Changes to this policy

We may update this policy from time to time. The date at the top of this page will reflect any changes.

Contact us

If you have any questions or concerns about the information provided in this policy, you can contact us at [email protected].